1
Engagement margin visible
Margin, consulting days and remaining budget per engagement, in real time, not at quarter end. Partners and managers see when to course correct.
Software for your management consultancy.
Management consultancies are the primary segment teamspace is built for. Run engagements, plan utilisation, keep margin in view at any time: the all-in-one platform for consulting firms that want to scale without drowning in Excel.
What consulting firms gain with teamspace
Three outcomes growing consultancies typically report within the first six months.
2
Utilisation under control
Who is at 110 % this week, who has capacity? teamspace shows it across teams, locations and seniority levels, with leave and sick days.
3
Half the admin time
Hours, travel expenses and fees flow straight into the invoice with no Excel detour. Consultants get back to what they are paid for: consulting.
The consulting workflow in teamspace
From first contact with a prospective client to the final paid invoice, all in one system, on a shared data foundation.
- 1
Lead and pitch
Inquiries, RFPs and pitch preparation in CRM, with client history, key contacts, industry tags and pipeline forecast. So you can see at any time which engagements are forming, and who owns the lead.
- 2
Quote with fee structure
Structured quotes with consulting days by seniority level, flat rates for workshops, travel expenses and options. Fee rates pull from master data: no typos, no outdated price list.
- 3
Open the engagement and staff it
Once the engagement is awarded, it is created with phases, budget and team. The staffing assistant shows available capacity and recommends consultants based on skills, seniority and current utilisation.
- 4
Record consulting days
Consultants record hours and days on phone, in the browser or via Microsoft Teams. Travel time, travel expenses and per diem are captured and assigned to the engagement billing.
- 5
Fee invoice and reporting
The invoice is generated from recorded days, fixed prices and travel expenses automatically. Client reports with consulting days, effort and remaining budget go out optionally automatically: weekly, monthly or at phase end.
Specifically relevant for consultancies
Features consultancies use more often than other industries, that teamspace ships out of the box.
1
Fee rates per level and engagement
Senior 195 €/h, Manager 165 €/h, Consultant 125 €/h, plus a 10 % discount for the strategic client. teamspace models all of that with validity periods and automatic application.
2
Engagement structure across groups
Holding with ten subsidiaries, each its own commissioner, but consolidated reporting? teamspace maps it with views on group, client and project level.
3
Travel expenses via app
Photograph the receipt, the per-diem is assigned automatically. Pass through to the client or book as your own cost. DATEV export at the click of a button.
4
Client portal
Give clients targeted read access to tickets, documents and time logs. Cuts email status requests significantly.
5
Fixed price, time and material, milestones
Fixed-price engagements, T&M, success fees or hybrid models, all combinable in a single invoice. Clear separation between billable and non-billable.
6
Project margin in real time
Costs (internal rates) vs. revenue (external rates), per engagement, phase and consultant. Partners know on the spot whether an engagement is on margin.
Case Study
Typical migration scenario from practice
Hypothetical practice example for illustration. Concrete values depend on starting point, industry and execution and are not guaranteed. A typical scenario: a growing strategy consultancy with three practices and 32 consultants migrates from Excel-based utilisation, a generic CRM and a stand-alone invoicing tool onto teamspace.
Starting point
Hours lived in a separate time-tracking tool, utilisation in Excel, client data in the CRM, fees in Word templates, invoices in a third application. Quarter-end cost a Senior and an office manager a combined eight full days. Forecast was partner gut feel.
Solution
With teamspace, consultants record hours directly on the engagement. Utilisation and margin are visible day by day. Engagement invoices are drafted automatically at period end; the Senior and the office manager review and send. Quarter-end preparation now runs in half a day.
8 → 1
days for quarter-end
+9 %
utilisation from visible staffing
100 %
fewer Excel hour lists
What sets successful consultancies apart
Successful consultancies are not primarily different in methodology. Methodology can be copied. They are different in operational discipline: consistently recorded hours, precise staffing, transparent margin per mandate, fast invoicing. That discipline is a culture topic, but it needs a tool that does not turn discipline into a burden. That is the ambition behind teamspace.
Frequently asked questions about teamspace consulting software
Which consultancies does teamspace fit?
teamspace is a cloud consulting software made in Germany, designed for firms from around 5 staff to several hundred consultants. Strategy, management and IT consultancies use teamspace, as do specialised firms in HR, restructuring, digital and sustainability.
Can different hourly and day rates be modelled in teamspace?
Yes. teamspace manages fee rates per seniority (Partner, Senior, Manager, Consultant), per client, per industry and per project. Rates have validity periods and apply automatically at invoicing, without spreadsheet upkeep.
How does teamspace handle the engagement structure with group clients?
In teamspace you can model clients hierarchically: a holding with subsidiaries, each subsidiary as its own commissioner. Reports aggregate on group, subsidiary or engagement level, with separate permissions for partner, account owner and consultant.
Which fee models does teamspace support?
teamspace supports time and material, fixed price, flat rates, success fees, retainers, tiered and volume discounts, and any hybrid combination. A single teamspace invoice can mix models, for example a fixed-price workshop plus follow-up effort plus travel expenses.
How well does capacity and utilisation planning work in teamspace?
The teamspace utilisation dashboard calculates utilisation in real time from planned and recorded hours. Conflicts (double booking, leave, planned absence) are flagged visually. The staffing assistant suggests suitable consultants for open roles based on skills, seniority and free capacity.
How effortful is the teamspace rollout in a consulting firm?
Initial setup of teamspace takes a few days. Data migration from existing systems (CRM, time tracking, invoicing) is handled by the 5 POINT AG customer success team, optionally as a fixed price. Consultancies are typically fully productive on teamspace within 4 to 6 weeks.
Where is teamspace consulting data hosted?
All teamspace data is processed in certified data centres in Frankfurt am Main, exclusively within the EU. teamspace runs in an ISO 27001 certified data centre in Frankfurt am Main, GDPR compliant, with sub-processors solely in Germany. The contracting party is 5 POINT AG, a German public company based in Darmstadt.
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