Highlight 1
One click books space and parking
Desk, equipment and parking space in a single step, for today, tomorrow or as fixed office days.
Workplace management for hybrid offices, where everyone books their own space.
Workplace management organises who gets which desk and parking space on which day. In teamspace, staff book their space in advance, half day or full day, and see in the staff overview who from the team is in the office on the same day. No Excel list, no shouting across the room.
Staff overview
See who is in the office today.
The staff overview shows, for every colleague, which space they have booked on which day. It answers the question that comes up in the team chat every morning: where are my colleagues today, and is the trip to the office worth it? No floor plan, no sensor, just the booked spaces.
Mitarbeiter Mein Arbeitsplatz Freie Plätze
KW 23 · Juni 2026 4 heute im Büro
Mo 02.06.
Di 03.06.
Mi 04.06.
Do 05.06.
Fr 06.06.
KL K. Lang
D-204
D-204 P
D-217
MR M. Roth
D-205
D-205
D-205
JL J. Linke
D-212
D-212
D-212
SB S. Brandt
D-217 P
D-212
Mitarbeiterübersicht · gebuchte Plätze, keine Sensorik
How it works
How a booking comes about.
Four steps from a set-up office to a reserved desk. The administration does the first two once, staff do the last two in their daily routine.
- 1
Set up spaces and categories
The administration defines which desks and parking spaces are bookable. Every space is given a category with capacity, availability, equipment and the group authorised to book it.
- 2
Book a space or set a routine
Staff click on the day and choose a desk and parking space, half day or full day. Anyone who always comes on the same weekday sets this up once as a default schedule.
- 3
Read the overviews
Three views show your own schedule, who from the team is sitting where and when, and which spaces are still free on a given day.
- 4
Office day
The booked space is ready. If something changes, staff adjust the booking via the pencil icon, without creating a new one.
Whoever comes in has a space.
Space, parking and equipment booked in a single step, instead of in an Excel occupancy list.
Highlight 2
Free spaces at a glance
The daily overview shows who is in the office and which space is free, without asking around the team.
Highlight 3
Categories sort by equipment
Height-adjustable, docking station, quiet zone: spaces filtered by need, instead of booking blind.
Booking
Space and parking in one step.
Staff choose a day, a desk and, if needed, a parking space, half day or full day. The booking runs in the browser, also as an installed web app on the smartphone. Anyone who needs to change something taps the pencil icon on the day, instead of creating a new booking.
- Desk and parking space in one step, for the same day.
- Half day or full day, depending on how long someone is on site.
- Change via the pencil icon, without re-entering the booking.
- In the browser or as an installed web app (PWA) on the move too.
My workspace · booking
Tue 3 Jun
Desk D-204
Parking space · covered P-12
Duration full day
Booked for Tue 3 Jun
Free spaces
The daily overview shows the free spaces.
Before booking, a member of staff sees which desks and parking spaces are still free on a given day and which are already taken. So no one drives to the office and finds no space, and on empty days it quickly becomes clear that the floor is barely being used.
- Free and occupied spaces per day at a glance.
- Occupancy over the coming weeks, not just for today.
- Bottlenecks become visible early, before anyone ends up standing in front of a taken desk.
Workspace overview
Tue 3 Jun
D-205 Open-plan Digitalstadt
free D-217 Open-plan Digitalstadt
free D-204 K. Lang
occupied P-12 K. Lang
occupied Free desks today 3 / 5
Categories and resources
Categories sort spaces by equipment.
Not every space is the same. A category bundles spaces of one kind, an open-plan office, a private office, the underground car park. Within the category, every desk and every parking space is its own resource with its own characteristics, its own availability and an authorised group.
Großraum Digitalstadt
werktags · Team Beratung
D-204 Schreibtisch am Fenster
MonitorSteh-Tisch
D-205 Schreibtisch
MonitorWhiteboard
D-212 Schreibtisch
Monitor
Tiefgarage
jederzeit · alle Mitarbeiter
P-12 Stellplatz
überdachtE-Ladesäule
P-13 Stellplatz
überdacht
Ausstattung, Verfügbarkeit und berechtigte Gruppe pro Platz
Audiences
Who benefits from flexible office space.
Service providers with desk sharing, hybrid teams or tight space, right across the industries.
IT service providers
Hybrid teams, changing attendance, spaces and parking as needed, without fixed allocation.
Industry pageManagement consultancies
Consultants often at the client, the office day is booked, the floor space is enough for more people.
Industry pageIT systems house
Technical and on-call teams with changing shifts, spaces matched to the equipment.
Industry pageArchitecture and engineering firms
Project teams and site commuters book the office day, including a parking space.
Industry pageAgencies
Creative teams, freelancers and remote days, flexible spaces instead of empty desks.
Industry pageIT consulting
A lot of travel, few fixed spaces, office days booked in a plannable way.
Industry pagePractical example
The Excel list becomes a booking.
An invented example that shows how the switch feels. How many spaces end up being enough depends on office size, working model and implementation and is not guaranteed.
The challenge
A consultancy with 60 staff switches to two fixed office days per week. Occupancy runs through an Excel list and shouting across the team chat. Some drive to the office and find no free desk, on other days half the floor stands empty. No one knows reliably who is in when, and the next in-person team meeting costs a chain of messages.
With teamspace
The consultancy sets up its desks and parking spaces as categories, with equipment and authorised groups. Staff book their space for the next office day themselves, many via the default schedule for their fixed routine. In the staff overview, the team sees in advance who is coming, and schedules the shared on-site day around it. The Excel list is gone.
1 click
space booked for tomorrow
Mon–Fri
default schedule per weekday
−18 %
less unused office space per desk
A hypothetical example for illustration. Concrete figures depend on the starting point and execution.
More modules
The other eight modules.
Workplace management is part of the light edition and sits in the same system as Teamwork and the HR core functions. Here are the neighbours it shares the same login with.
Online time tracking
- Attendance, breaks, project time
- Clock in via browser, app, tablet
- Hand-off to HR accounts and invoicing
Project management
- Phases, work packages, plan vs actual
- Capacity planning by skill
- Hourly rates from the HR timeline
Invoicing software
- Fees from approved hours
- E-invoicing as ZUGFeRD and XRechnung
- Hand-off to DATEV Unternehmen online
CRM
- Contacts and organisations
- Cases and follow-ups
- Emails and calls on the contact
Service desk
- Tickets from email, phone, portal
- Remaining SLA time affects priority
- Log time on the ticket
Teamwork
- Wiki, forum, boards, calendar
- File versions and attachments
- Microsoft Teams integration optional
HR software
- Personnel file and contract data
- Leave, overtime, sickness
- Default work locations per person
Quality management
- Process descriptions and sign-offs
- Approvals with audit trail
- Staff training can be linked
“Our staff appreciate how simple the system is.”
Feature scope
The feature scope at a glance.
Three natural areas: booking in daily use, the three overviews and the setting up of spaces by the administration.
Booking and planning
- Book a desk and parking space for a day in advance
- Half day or full day, depending on attendance
- Change a booking via the pencil icon
- Default schedule per weekday from an effective date
- Book individual days differently from the default schedule
- In the browser or as an installed web app (PWA)
Three overviews
- My workspace: your own schedule for the coming weeks
- Staff overview: who is sitting where and when
- Workspace overview: free spaces per day
Setting up spaces
- Categories for desks and parking spaces
- Resources as individual bookable spaces within a category
- Capacity per space
- Availability at any time or within a time window
- Equipment such as monitor, whiteboard, coffee machine
- Authorised user group per space
Comparison
From the occupancy list to a booking.
Anyone who runs office occupancy today in an Excel list and by shouting in the chat knows the daily chaos. Workplace management turns the shouting into a booking that everyone makes themselves and everyone sees in advance.
Feature
Excel list + shouting
teamspace
Recommended Book a space in advance
ad hoc
Reserve a parking space
Default schedule per weekday
manual
See who is in the office and when
Free spaces per day
unclear
Categories with equipment and group
Hosting in Germany, ISO 27001 data centre
varies
Intro call
Let's look at your office days.
Tell us about your office days: two fixed or five flexible, scarce parking spaces, teams that need to coordinate. Then we'll tell you honestly whether workplace management fits.
Desk sharing
Desk sharing means: no more fixed desk.
Desk sharing means that no individual still has their own desk. Whoever comes into the office books a free space beforehand, often just for the two or three days they are there. For a company with a hybrid working model, this is the obvious answer to half-empty offices.
teamspace represents this as a booking, not as a graphical seating plan. The released spaces sit in categories; a member of staff chooses a day, a desk and, if needed, a parking space. Anyone who regularly sits in the same place sets this up once as a default schedule and only books the exceptions by hand. More on the interplay of office and home office can be found under hybrid work.
Default schedule
Fixed office days are set up once.
Some staff have a fixed routine: in the office on Tuesdays and Thursdays, otherwise in the home office. For them, a default schedule per weekday defines which space is reserved. The schedule repeats every week from an effective date, without anyone re-entering it.
Individual days remain freely changeable. Anyone who leaves earlier once or spontaneously needs a different desk overwrites the day in question and leaves the rest as it is. So the booking adapts to daily life, instead of managing it.
Platform
- 1999
- teamspace from Darmstadt
- Frankfurt
- Hosting, processing in the EU
- light
- Edition with workplace management
- DACH
- service providers, 5 to 250 staff
Parking space
The parking space is also booked in advance.
In workplace management, the parking space is its own bookable resource, not an appendage of the desk. Anyone who needs one reserves it for the same day, half day or full day. Especially at sites with scarce parking spaces, this takes the daily hunt out of it.
Parking spaces too live in categories with characteristics: covered, with an EV charging point, reserved for a particular group. When booking, a member of staff sees which spaces are free and what equipment they have.
Visibility and permissions
Who sees where someone sits.
Who is allowed to book which spaces is governed by an authorised user group on the category. So a coworking area stays open to everyone, while a particular space is only available to the group that is meant to use it. In teamspace, permissions sit with groups, not with individual people; anyone who leaves a group automatically loses its rights.
The booking and attendance data sits in an ISO 27001-certified data centre in Frankfurt am Main, processed exclusively in the EU. The contracting party is 5 POINT AG, a German public limited company based in Darmstadt. Workplace management is part of the light edition and runs in the same system as Teamwork and the HR core functions.
Related modules
Three modules dock straight in.
Anyone using workplace management usually also works with time, team and personnel data in the same system. Here are the shortest paths there.
Online time tracking
Whoever is in the office records their attendance and project time there. Both run on the same member of staff, in the same login.
- Attendance and project time
- Clock in via browser, app, tablet
- Break and day boundary configurable
Teamwork
Boards, wiki, forum and team calendar for hybrid collaboration. Anyone planning the office day plans the team meeting right along with it.
- Team calendar for shared days
- Boards for the ongoing work
- Microsoft Teams integration optional
HR software
Personnel file, leave and absences on the member of staff. A person's fixed work location lives in the same personnel master data.
- Leave, overtime, sickness
- Personnel file with permissions
- Default work locations per person
Terms
Terms around flexible offices.
What the feature language means when it points to desk sharing, categories and the default schedule.
- Desk sharing
- Several members of staff share the same desks, instead of everyone having a fixed space. Whoever comes in books a free one beforehand.
- Flexoffice
- An office concept without fixed space allocation, in which staff choose a workspace as needed. A term for the same idea as desk sharing.
- Hot-desking
- The term for spontaneously booking a free desk on the day in question, without permanent allocation.
- Default schedule
- A template per weekday that defines which space a member of staff reserves. It repeats weekly from an effective date; individual days remain changeable.
- Workspace category
- A group of similar spaces, such as an open-plan office, a private office or the underground car park. A category defines capacity, availability, equipment and authorised group.
- Workspace resource
- A single bookable space within a category, such as a particular desk or parking space, with its own characteristics.
- Staff overview
- A view that shows which colleague has booked which space on which day. It answers the question 'Where are my colleagues today?'.
- Workspace overview
- A view of the free and occupied spaces per day, for the coming weeks.
Intro call
Let's talk about your office space.
In a short call we'll clarify how you would set up spaces, parking and permissions and whether workplace management fits your hybrid day-to-day.
Frequently asked questions about teamspace workplace management
What do you book in workplace management?
Desks and parking spaces, half day or full day, for a particular day in advance. Per space you can record equipment such as a monitor or whiteboard and the authorised group. A booking can be changed at any time via the pencil icon.
How does desk sharing work in teamspace?
The released spaces sit in categories. A member of staff chooses a day and a desk and sees in the process which spaces are free. Anyone with a fixed routine sets it up as a default schedule and only books the exceptions by hand.
What is the default schedule?
A template per weekday that defines which space is reserved. It repeats every week from an effective date. Staff can book individual days differently, without changing the whole schedule.
Can I see which of my colleagues are in the office?
Yes. The staff overview shows who has booked which space on which day. That answers the question 'Where are my colleagues today?' and helps plan a shared office day without lengthy coordination.
Can I also book a parking space?
Yes. Parking spaces are their own resources with their own characteristics, such as covered or with an EV charging point. They can be reserved together with the desk or on their own, half day or full day.
Is there an interactive seating plan?
No. Spaces are managed as a list with category and equipment, not as a graphical floor plan. Booking runs through the selection of day, space and parking space, not through clicking on a map.
Can meeting rooms be booked?
Meetings are planned as appointments in the team calendar, not in workplace management. The module is designed for desks and parking spaces; for room appointments, the calendar is the right place.
Who is allowed to book which spaces?
That is governed by the authorised user group on the category. So a coworking area stays open to everyone, while a particular space is only available to one group. Permissions sit with groups, not with individual people.
Which edition includes workplace management?
It is part of the light edition and runs in the same system as Teamwork and the HR core functions. Which edition suits you we'll clarify in the intro call; the pricing overview is on the pricing page.
Where is the booking data stored?
In an ISO 27001-certified data centre in Frankfurt am Main, processed exclusively in the EU. The contracting party is 5 POINT AG, a German public limited company based in Darmstadt.