Staff log time against projects and sub-tasks. From those hours come invoices, prepared payroll data and utilisation reports, with no Excel detour in between.
Three steps, one system
Project hours are the lever: they drive the invoice, the margin and utilisation. One entry becomes the invoice to the client, the payroll line for the payroll office and the record in the utilisation dashboard.
Capture
Staff log time in seconds against projects, sub-tasks or tickets. Categorised by activity — work, travel, documentation — billable or internal.
Bill
Hourly rates per person, project and client are stored. Time and materials and fixed price can be combined, with flat rates and travel expenses rounding out the invoice.
Analyse
Utilisation per person, plan vs actual per project, project margin — all from the recorded hours, all in real time.
A closer look
Clock in, log project time, approve and analyse in the same application. The hour balance and the project analysis both grow from a single entry.
Browser, web app, tablet as a hardware terminal, with consistent data.
One entry feeds the hour balance and the project analysis at the same time.
Recorded hours become invoice line items and payroll data in one step.
From booking to analysis
From booking against the project to the billed hour.
Staff log time in seconds against projects, sub-tasks or tickets. Top projects, templates and categories (work, travel, documentation) are within reach. Billable or internal is marked per entry.
With the check-in, attendance time runs in the background, and breaks are deducted by the stored rule depending on the time present. The capture supports time tracking in line with the ECJ ruling and the BAG ruling, without anyone having to clock in separately.
From the entries, the activity record is generated automatically per client, period or project — as a PDF, with or without hourly rates. Ready as an attachment to the invoice.
At month-end, managers review their team's hours and approve them. Disputed entries go back with a comment.
Hourly rates per person, project and client flow into the invoice. Utilisation, plan vs actual and project margin are visible in real time, and payroll data goes to the payroll office already prepared.
One entry, three uses
A recorded hour is used three times: as an invoice line item for the client, as a prepared payroll line for the payroll office, and as a utilisation record in the reporting.
1.5 h
Client A · Concept work
Invoice
Invoice line
Hourly rate Client A · billable
Payroll
Payroll line
prepared for payroll
Analysis
Utilisation entry
up to date per person & project
One entry, three uses — nobody types it in twice.
Use cases
A dedicated page per focus area, with the details that matter in practice.
“Time tracking is far simpler and more convenient than in Excel.”
Case Study
Illustrative scenario, not a customer release. The figures vary with the starting point. A typical case: 45 consultants across three offices, previously Excel timesheets and manual payroll prep, then a move to teamspace.
Hours were captured in Excel spreadsheets and consolidated by office management once a week. Utilisation reports were always 5 to 7 days old, and hour corrections ran by email with no traceable record. At the month-end fee invoice, 3 to 5 % of hours were missing routinely, and payroll cost 1.5 days of manual work.
Every consultant captures hours directly in the browser or the web app, and travel days are submitted on mobile. Managers approve weekly hours, the data flows automatically into the invoicing software and, via the DATEV-certified interface (enterprise edition), into the financial accounting. Payroll data goes to the payroll office already prepared. The utilisation dashboard shows in real time who is staffed where.
+9 %
utilisation from real-time visibility
+5 %
fee volume, because no hours go missing
1.5 → 0.2
days of effort for payroll
Target groups
Service businesses whose hours become fees, right across the industries.
Consulting days and fee hours per engagement, cleanly split into billable and internal.
Industry pageProject and ticket hours captured as billable, with utilisation and overtime in view.
Industry pageMaintenance and project hours on the contract, on-call and premiums by collective agreement.
Industry pageBillable hours and utilisation per consultant, in real time rather than in the monthly report.
Industry pageWork-phase hours and travel times per project, documented in a traceable way.
Industry pageFirst call
In 30 minutes we go through your collective agreements, time types and interfaces. You get an honest assessment, not a sales demo.
Calendar, actions and all of the day's time entries side by side. Each entry fills both project time and the hour balance at once.
My day
Monday, 11/05/2026
Huge Agency
Consulting · Concept
Big Brand Ltd
Rollout · Workshop
Internal
Team call
Feature scope
Six areas of work in one application.
Comparison
Where teamspace differs from a pure capture app.
Feature
Stand-alone capture app
teamspace
RecommendedIntegration
An hour in teamspace does not stay in time tracking. It carries on, in the same system, into the invoice, payroll and analysis.
teamspace is built as a system for service businesses. Time tracking is embedded, not bolted on.
Activity record
For consultancies, tax firms and agencies, the activity record is the actual supporting document for the fee invoice. teamspace generates it automatically from the recorded project hours, per client, with date, activity and totals.
In an audit or in response to client queries, the record can be reconstructed after the fact, with a traceable trail on every hour.
Overtime
teamspace keeps the hour balance per employee live. Premiums for night, weekend and bank holiday work are calculated automatically by the stored rule. Time off in lieu or payout — both routes in the same account, both routes handed to the payroll office as prepared payroll data.
Travel time
Travel days count towards the work, but are kept separate in the billing, with their own rates and their own receipts. teamspace captures travel time and travel expenses on the project, so they flow automatically into the fee invoice.
Field service and site supervision benefit from mobile capture: travel time and receipt land directly on the right work order.
When the move pays off
Time tracking online is a cloud-based application in which staff capture working and project hours digitally. Unlike Excel, it stores the hours centrally and with a traceable change trail.
The move pays off as soon as three things come together: more than five staff, hours that move into a client invoice, and the legal duty to record working time. The basis is the ECJ ruling C-55/18 and the BAG ruling 1 ABR 22/21.
Anyone working without project billing gets by with a simple punch clock for a long time. As soon as project hours, client hours or fee invoices come into play, the jump to an integrated system pays off. The earlier the move comes, the smaller the migration effort. An office of eight is productive after two weeks, one of 45 after four.
Migration
Mid-sized service businesses are typically fully productive after two to four weeks. The plan follows a proven pattern.
Anyone who wants to bring across old hour balances, historical project hours or leave entitlement gets the migration from the 5 POINT AG customer success team at a fixed price, with a fixed end date.
First call
Half an hour is enough for an honest assessment of whether teamspace fits your time tracking.
Security
Time data is among the more sensitive personal data in a company. teamspace processes it exclusively in Frankfurt am Main, in an ISO 27001 certified data centre.
Developed, operated and supported by 5 POINT AG from Darmstadt, a German public company under German law.
Acceptance
Staff see their own hour balance and their utilisation in real time. In the default view, managers see teams, not individual performance. Other colleagues' hours are not visible. That turns time tracking into a help in daily work, not a burden.
