Every project effort becomes billable
- Hours, work and cost sit directly on the project
- No forgotten hours, no rework
- Billing without a media break
Project management software for service firms that steer margin day by day.
A project management application plans projects, assigns tasks, logs hours and bills the work delivered. In teamspace, plan, actual and forecast run on one data set, wired straight to time tracking, invoicing and CRM. So you notice early when a project drifts over budget, while there is still room to steer.
Project management software for service firms and project teams
teamspace is the project management system for service firms and project teams that want to capture time, work and cost without gaps and bill it straight away — without Excel, without island tools.
- For service firms and project teams
- GDPR-compliant and cloud-based
- Scales from a small team to the enterprise
Starting point
Does this sound familiar?
- Project hours get logged but not fully billed
- Cost and progress only become visible at the end of the project
- Project management, time tracking and billing work in separate tools
- Too many tools, too little overview
All of it costs time, money and margin.
Why teamspace is different
Project management that protects revenue, not just organises it
teamspace ties project planning, time tracking and billing into one continuous system. No work slips through the cracks, and every project stays economical.
Full transparency over cost and margin
- Project cost and progress always in view
- Steer early instead of nasty surprises
- Made for project leads and leadership
Fewer tools, less complexity
- Project management, time tracking and billing in one system
- No island tools, no duplicate data
- Quick to roll out, logically built
Why not a classic project management tool?
Classic PM tools
- Focused on tasks
- Time tracking optional
- No billing
- Many tools needed
teamspace
- Focused on billable work
- Time tracking at the core
- Billing built in
- One system
Structure
Five building blocks make up every project.
Main project, subproject, work package, phase and milestone combine freely. Subprojects nest as deep as you like; staff log their hours on work packages. A work package moves onto the board when needed and is worked there in an agile flow.
1 Main project 2 Subproject 3 Work package 4 Phase 5 Milestone
Structure Timeline Roles
PRJ-2026-014 · Work breakdown structure
Customer portal · Relaunch
Discovery
Capture requirements
Delivery
Backend services
Frontend views
Go-live
Seen in a few minutes
See project management software in action.
A short look at the teamspace interface: open a project, staff the team, plan tasks, log hours, read the margin, from the quote to the closing invoice.
-
Open and staff
Project from the confirmed order, team and budget from the template.
-
Plan and log
Run a work package in the Gantt or move it onto the board, and log hours straight onto it.
-
Steer and bill
Plan vs actual, forecast and the invoice from the same project.
From order to invoice
The order becomes the final invoice.
Five stations, one continuous run. The data comes from CRM, time tracking and invoicing, without anyone capturing it twice.
- 1
The order becomes a project
A confirmed order becomes a project in one click. Depending on the setting, the order line items become subprojects or work packages. The budget is pre-filled automatically from the order.
- 2
Plan team and budgets
Set phases and roles and check the budget. Owners and contributors are assigned per subproject, as a main or a supporting role.
- 3
Log hours and receipts
Staff log time directly on a work package or ticket; cost receipts come in through receipt capture. Whoever works a package in an agile flow moves it onto the Kanban board.
- 4
Steer with plan vs actual
Plan and actual sit side by side, current to the day. Metrics such as earned value support the read. Three warning levels can flag a project before it tips.
- 5
Bill
Completed work flows from the project into the invoice, with the stored hourly rates, flat rates and billing rules.
Steer projects, don't just manage them.
teamspace holds plan, hour and invoice on one data set. A pure task tool cannot do that.
Highlight 1
Plan, actual, forecast in one view
Sold values, logged hours and projected end date sit side by side per project. Leadership sees the aggregate, the project lead sees the detail, all on the same data.
Highlight 2
Classic and agile in parallel
One project on milestones and phases, the next on a Kanban board, the third mixed. teamspace runs the same work package classically in the Gantt or moves it onto the board, never both at once in one view.
Highlight 3
Hours, invoice, margin from one source
An hour logged on the project today is part of plan vs actual tomorrow and a line on the invoice the day after. No CSV export, no interface upkeep, no manual Excel transfer.
Timeline
Move a predecessor and its successors follow.
The timeline shows the project as a Gantt chart. Subprojects and work packages hang together through predecessor and successor links, and the plan stays consistent.
- Start and end per subproject as a date, as a milestone or as a reference to a predecessor.
- Shift a predecessor's dates and the successors move with it in the plan.
- Shift the whole project by a number of days, taking subprojects and milestones along if you wish.
- Structures import from and export to Excel.
Timeline Structure Roles
PRJ-2026-014 · Timeline
Discovery
Delivery
Test
Rollout
Go-live
MayJunJulAug
Steering
Plan and actual meet, current to the day.
Hours, labour cost, external cost and revenue sit side by side. The system calculates margin continuously from internal hourly rates, logged hours and cost. Earned value projects how the project will land; three warning levels and the traffic light flag it early.
Plan vs actual Forecast Margin
May 2026 · current to the day
3 projects
Project Plan / actual / forecast Margin Status
Customer portal · Relaunch
PRJ-014 · 240 h plan
Actual 176 h Forecast 109 %
CRM rollout
PRJ-021 · 180 h plan
Actual 121 h Forecast 96 %
Data migration
PRJ-009 · 90 h plan
Actual 86 h Forecast 98 %
Actual Forecast
1 over plan Detail view
Every project's data sits in one place.
The detail view bundles each project into ten tabs. Looking for the latest status, you click a tab instead of searching through emails and spreadsheets.
- The tabs hold overview, master data, terms, activities, files, milestones, team, resources, forum and analysis.
- Activities bundle hours, open points, tickets, cost, receipts, entries and appointments.
- Open points keep issues, to-dos and ideas apart.
- Files can be edited online and mounted as a drive via WebDAV, with automatic version control.
Hours TicketsCostsReceiptsFilesForum
PRJ-2026-014 · Customer portal 11 tabs
28.05 Backend services · V. Voigt 4.0 h
27.05 Frontend views · K. Roth 3.5 h
27.05 Review · A. Stein 1.0 h
Total · 3 entries 8.5 h
Example
A systems house swaps Excel plans for one system.
A hypothetical scenario for illustration, not a customer release. Figures depend on the starting point and execution and are not guaranteed. A typical case: a systems house with 70 staff, three offices, Excel project plans and a separate time tracking app.
The challenge
The project plans lived in Excel, maintained by each project lead. Hours were logged in a separate app, exported to Excel monthly and assigned to projects by hand. Plan vs actual was four to six weeks old as a result. At the quarter close, two or three projects routinely turned up that had long run over budget without anyone noticing.
With teamspace
Projects come from the confirmed order; structure and budget come from the templates. Staff log hours directly on the work package or the ticket. Plan vs actual and margin are visible day by day, and earned value projects the project end. Open points and warning levels keep contested topics on the project rather than in the inbox.
−6 weeks
lag in plan vs actual, now current to the day instead of a month old
2–3
projects per quarter spotted as budget-critical earlier
+3 pts
margin from steering earlier
A hypothetical example for illustration. Concrete figures depend on the starting point and execution.
Who it's for
Who teamspace brings order to.
Service firms with billable projects, right across the industries.
Management consultancies
Consulting days and fee rates by seniority. The project margin per client stands current to the day, not only at the quarter close.
Industry pageIT service providers
Projects, tickets and maintenance contracts in one system. With a built-in service desk, no tool switching.
Industry pageIT systems houses
Maintenance projects, implementation phases and sign-offs. Project controlling across the whole customer and contract lifetime.
Industry pageAgencies
Budgets, campaign hours and freelancer fees in hand. Gantt for strategy, Kanban for production.
Industry pageIT consultancies
Project-based consulting at high utilisation. Capacity planning, plan vs actual and earned value show early when a project tips.
Industry pageArchitecture and engineering practices
Work phases per fee scale, fixed-price and time-and-material contracts, travel expenses per project. Several building projects in parallel in view.
Industry page Capacity
Utilisation shows before bottlenecks form.
In project work, utilisation decides the margin. In the enterprise edition, teamspace plans staff deployment and shows who is committed where, before the next project starts.
- Planning by department, client and project, with an eye on leave, sickness and contracted hours.
- The staffing assistant flags clashes before anyone is double-booked.
- A rough plan per team can later be broken down to individual people.
- Detail level by the day, the week or the month.
Utilisation Team Calendar
W24 · Staffing enterprise
V. Voigt PL 92 %
K. Roth TM 114 %
A. Stein TM 68 %
3 people · W24 1 over-booked
Go deeper into the use cases
Specialised pages on project management, each focused on one use case. Useful when you have a concrete question that goes beyond this overview.
Project billing software
Hours become invoices, fixed price and T&M side by side.
Learn moreProject controlling software
Plan vs actual, forecast and margin analysis, current to the day.
Learn moreWork breakdown structure software
Five building blocks, nested as deep as you like, with budget and owners.
Learn moreProject time tracking software
Hours straight onto the work package, the basis for plan vs actual and billing.
Learn moreMulti-project management software
Steer several projects in parallel, surface resource conflicts.
Learn moreProject documentation
Wikis, attachments, versioning, GoBD mode activatable (retention in activated mode).
Learn moreCapacity planning
Utilisation per person and team, forecast to quarter end.
Learn moreEarned value analysis
Steer progress and cost together, with a projection to project end.
Learn moreKanban board
Status columns freely configurable, real items by drag and drop.
Learn moreScrum board
Backlog, sprint log and sprint, paced in hours and capacity.
Learn moreProject portfolio software
A strategic view of every project with margin and forecast.
Learn more“We mostly work with the budget column.”
Feature set
The system covers plan, control and billing.
Four areas of work, one system.
Planning and structure
- Five building blocks: main, subproject, work package, phase, milestone
- Project templates with structure, roles and approval rule
- Project types with their own workflow
- Gantt with predecessor and successor links
- Project numbers assigned automatically
- Excel import and export of the project structure
Steering and analysis
- Plan vs actual, current to the day
- Margin calculated automatically
- Earned value analysis
- Milestone trend analysis
- Warning levels with three escalation tiers plus traffic light
- Multi-project overview and project directories
Agile and tasks
- Work packages movable onto Kanban or Scrum boards
- Status columns freely configurable, by drag and drop
- Open points: issues, to-dos, ideas
- Activity analysis and effort estimation per project
- Project forum for discussion and notes
- Capacity planning by department, client and project (enterprise)
Billing and receipts
- Create projects from confirmed orders
- Bill completed work straight away
- Hourly rates, flat rates and billing rules applied automatically
- Cost, receipts and entries on the project
- Edit files online, mount via WebDAV as a drive
- GoBD mode activatable (retention in activated mode)
Comparison
A task tool stops where teamspace steers.
Where teamspace differs from a pure task or planning tool.
Feature
Task tool and Excel
teamspace
Tasks, phases and milestones
Gantt with predecessor and successor links
limited
Work packages on a Kanban or Scrum board
rare
Hours logged straight onto the work package
Plan vs actual and margin, current to the day
Earned value and milestone trend
Invoice from the completed project
Project from the confirmed order
Capacity planning by department, client and project
Multi-project management, many projects in parallel
limited
Risk register with escalation path
manual
Change-order and contract management
Service-desk tickets inside the project
GDPR-compliant storage
uncertain
Hosting in an ISO 27001 data centre in Frankfurt
varies
Contracting party: a German public company
varies
Intro call
Let's look at your project steering together.
Classic, agile or mixed: you show us your project types, we show where teamspace ties plan, hour and invoice together. By the end you know whether it fits.
Definition
Project management software plans, steers and bills.
A project management application brings three jobs together in one place: planning projects, steering how they run and billing the work delivered. In teamspace all three build on the same data, so an hour logged once is the same hour in the plan, in steering and on the invoice.
The jump from Excel or a pure task tool pays off once several projects run in parallel, hours feed into invoices, and margin should be steered actively rather than only revealed at the close. For most growing service firms that point sits between five and fifteen staff. A list does for handing out tasks. As soon as budget and fees are in play, a system that holds plan, hour and invoice on one data set earns its keep.
Classic and agile
Work packages move onto the board.
teamspace forces no method on you. The classic project with phases, Gantt and milestones and agile work on the board meet in the same element: the work package.
- A work package from the project can move automatically onto a Scrum or Kanban board.
- On the board the team moves it through freely configurable status columns by drag and drop.
- In the structure the same package stays classically planned, with progress, budget and owners.
- Alongside work packages, tickets, receipts and notes sit on the same board.
That gives you agile project management without the planning losing its structure. What the boards do not bring are sprint metrics like burndown or velocity. They run status columns, not analytics charts.
Integration
Projects without double entry.
What sets teamspace apart from a standalone project tool is that the modules share the same data: one quote, one project, one hour, captured once and valid everywhere.
- CRM and order: the accepted quote becomes the project, its line items become work packages.
- Time tracking: every logged hour lands on the work package and feeds plan vs actual and margin.
- Invoicing: completed work flows from the project into the invoice, with no Excel transfer.
- Service desk: tickets from maintenance contracts are captured with effort on the project.
Journal entries flow into the financial system through the DATEV-certified interface. The integration is the real lever: one system instead of five, with no interface upkeep.
The maker
- 1999
- developed in Darmstadt, self-funded
- Frankfurt
- hosting in geo-redundant data centres
- ≈ 400
- mid-sized customers in the DACH region
- 20,000+
- people work with it every day
Switching over
The move from Excel follows a pattern.
The move from Excel plans or an island tool onto teamspace runs in four weeks, with a fixed end date. Mid-sized service firms are typically productive afterwards.
- Week 1: set up master data, people, clients, hourly rates. Define project templates for the typical project types.
- Week 2: start first pilot projects alongside the existing system, switch time tracking on.
- Week 3: plan vs actual live, first analyses for leadership.
- Week 4: first full billing run from teamspace.
Existing data comes in via Excel, CSV or the REST API. There is no dedicated interface to MS Project or Jira; the 5 POINT AG onboarding guides configuration and training, at a fixed price if you wish.
Security
Project data sits in Frankfurt, in the EU.
Project data is sensitive: cost calculations, margins, technical designs. teamspace processes it exclusively in Frankfurt am Main, in an ISO 27001 certified data centre.
- Two geo-redundant data centres in Frankfurt am Main, processing exclusively within the EU.
- GDPR-compliant by design, with a data processing agreement as standard.
- Permissions via user groups: you decide who sees which project and which files.
- GoBD mode activatable, so project invoices and approved receipts are retained in an audit-proof way.
Encryption is by TLS in transit and in the data centre storage. Developed, operated and supported by 5 POINT AG in Darmstadt, a German public company.
Related modules
Three modules dock straight onto the project.
Running projects almost always means dealing with the hour, the invoice and the order. Here are the shortest routes there.
Time tracking
Hours land on the work package and are the basis for plan vs actual, margin and billing.
- Log on project, phase or ticket
- Billable or internal kept apart
- Approvals stay traceable
Invoicing software
Completed project work becomes the invoice, with hourly rates, flat rates and billing rules.
- Partial, progress and final invoices
- ZUGFeRD and XRechnung
- Hand-off to DATEV
CRM software
The accepted quote becomes the project. Order and customer file stay linked to it.
- Quote, order and project linked
- Customer file on the live project
- Shared data, no double upkeep
Project terms
Project terms in one sentence.
What the feature language means when it points to structure, steering and analysis.
- Work package
- The lowest level of the project structure. Hours are logged here, and from here the task moves onto the board when needed.
- Milestone
- A fixed point in time within the project. The milestones re-set across the reports form the trend line of the trend analysis.
- Plan vs actual
- Plan values and actual values side by side, for hours, labour cost, external cost, revenue and total cost, current to the day.
- Margin
- Calculated continuously from internal hourly rates, logged hours and incurred cost, it shows how profitably a project is running.
- Earned value analysis
- Based on the value already completed, the system projects the likely time and cost development for the rest of the project.
- Work breakdown structure
- The breakdown of the project into building blocks. The starting point of planning, created by hand or generated from an order.
- Capacity planning
- Planning staff deployment by department, client and project, with an eye on leave and contracted hours. Part of the enterprise edition.
- Warning levels
- Notice, warning and critical warning, with thresholds per project. Complemented by the traffic-light method for metrics.
Intro call
We'll talk through your project steering.
You sketch your project types and interfaces. In 30 minutes we say honestly whether teamspace fits.
Kundenbewertungen
4.81 / 5.0aufProvenExpert
From 17 independent reviews of 5 POINT AG on ProvenExpert. Free intro call, personal support from Darmstadt.
Frequently asked questions about teamspace project management software
What is project management software?
A project management application plans projects, assigns tasks, logs hours and bills the work delivered. In teamspace, planning, steering and billing build on the same data, so an hour logged once is the same in the plan, in plan vs actual and on the invoice — with no Excel transfer between separate tools.
When does project management software pay off?
The move from Excel or a pure task tool pays off once three things come together: several projects run in parallel, logged hours feed into invoices, and margin should be steered actively rather than revealed only at the close. For most growing service firms that point sits between five and fifteen staff.
Does teamspace suit classic and agile projects?
Yes. Classic projects run on structure, phases, Gantt and milestones. For agile work, a work package moves onto a Kanban or Scrum board and is dragged through status columns there. It is the same element in two views; the data stays consistent. The boards do not bring sprint metrics like burndown or velocity, though — they run freely configurable status columns.
How does an order become a project?
A confirmed order becomes a project in one click. Depending on the setting, the order line items become subprojects or work packages automatically. Each order yields exactly one project, which can be a main project, a subproject or a work package of an existing project.
What does plan vs actual show?
Plan values and actual values sit side by side, current to the day, for start and end, duration, project hours, labour cost, external cost, revenue and total cost. Margin is calculated continuously from internal hourly rates, logged hours and cost.
How does the early warning work?
Earned value analysis projects the likely time and cost development for the rest of the project from the value already completed. The milestone trend analysis shows over time whether milestones are slipping. Three warning levels and the traffic-light method flag deviations, by email on request.
How does teamspace plan capacity and utilisation?
In the enterprise edition, teamspace plans staff deployment by department, client and project, with an eye on leave, sickness and contracted hours. The staffing assistant flags clashes. A rough plan per team can later be broken down to individuals, by the day, week or month.
Can we store project templates for recurring project types?
Yes. Project templates save structure, milestones and roles and apply in one click when you create a project. Project types assign a project to a category and bring their own workflow and approval rule.
How many projects can run in parallel?
All projects running in parallel appear with status and progress in one overview. Project directories organise the collection by industry, office, size or other criteria, so even a large project landscape stays manageable.
What project sizes does teamspace support?
teamspace is tailored to service firms with 5 to 250 staff. Projects range from a one-day workshop to a multi-year programme with many phases and tasks. Even a large number of parallel projects stays manageable through overviews and project directories.
How do project management, time tracking and invoicing connect?
All three build on the same data. An hour is logged on the work package, feeds plan vs actual and margin and, once approved and completed, becomes the basis for the invoice. Journal entries flow into the financial system through the DATEV-certified interface.
How does teamspace integrate with existing tools?
teamspace offers a REST API with OAuth and standard integrations: DATEV for accounting, Microsoft Teams for discussions, Outlook for calendar and meetings, and Microsoft SSO and SAML for sign-in. Specific interfaces are scoped in the intro call.
How much effort is the rollout?
Base configuration takes a few days. Mid-sized service firms are typically productive after four weeks. Existing data comes in via Excel, CSV or the REST API. There is no dedicated interface to MS Project or Jira; onboarding guides configuration and training, at a fixed price if you wish.
Where is the project data stored?
All data is processed in an ISO 27001 certified data centre in Frankfurt am Main, exclusively within the EU. teamspace is made in Germany and GDPR-compliant, with sub-processors solely in the EU. The contracting party is 5 POINT AG, a German public company based in Darmstadt.